This user guide will explain the basic functions of Zoom and highlights the functions that are helpful when facilitating a meeting. For a downloadable version of this guide, click here.
TABLE OF CONTENTS
- Logging In
- Joining a Meeting
- Accessing Basic Controls
- Share Screen
- Record a meeting
- Breakout Rooms
- Troubleshooting (camera and microphone)
- Whiteboard
- Closed Captions
- Translation
Logging In
Log into Okta. Then click on the Zoom tile. This should automatically open the Zoom application (if installed) on the user's computer. If not, please send an email to support@unitehere.org to open a ticket.
Joining a Meeting
Join by calling in or using a link. Follow this video- https://youtu.be/pAMDxH_H_Cs.
Accessing Basic Controls
At the bottom of every Zoom meeting are basic controls such as camera, chat, microphone, etc. Follow this video to make adjustments- https://youtu.be/Dcd6nNmtGo0.
Share Screen
It is often helpful to allow participants to view the host’s screen. Follow this video to see how- https://youtu.be/C4sptqFb0Bk.
Record a meeting
Meetings can be recorded to the cloud or to the host’s computer.
- Record to the cloud- https://youtu.be/9wjrQAAi0DU.
- Record to a local drive- https://youtu.be/wXgJWxGpl3o.
Breakout Rooms
These allow for smaller group discussion and are best utilized when set up in advance, but they can be created mid-meeting as well. Find out more here- https://youtu.be/GDKJM6JhyUY.
Troubleshooting (camera and microphone)
There are a variety of reasons a camera or microphone may not work during a meeting. Follow this video to see how to troubleshoot problems that arise- https://youtu.be/ugda61PyFIo.
Whiteboard
It can be helpful to draw an image to better explain an idea. The whiteboard allows for real-time sharing of ideas from both the host and participants (if the host so chooses). Follow this video for more information- https://youtu.be/0bRzpVhd4VE.
Closed Captions
The closed caption feature allows participants to turn on this function if they so choose. It is a great tool to be more inclusive of those who are hard of hearing. Follow this video for steps to turn on this function- https://www.youtube.com/watch?v=M5oyK2bZPrE.
Translation
Zoom provides the opportunity to have a translator live translate the content. Please use this video to learn more- https://blog.zoom.us/host-multilingual-events-live-language-interpretation/#:~:text=Zoom%20makes%20it%20incredibly%20easy,receive%20a%20unique%20invitation%20link.