Uploads by Employer

This article will take you through all the steps to have an employer request an account, reset their password, and uploading files. To view the step by step instructions with screenshots, please download the attached PDF. 

Request an Account

1. Navigate in a web browser to sepuede-portal.unitehere.org
2. The first time the site is visited a Local will need to be selected.
   Please note: Once a Local has been selected the browser should retain that information and return to the previously chosen Local. 
   
   If the cache is cleared or a different browser is used the Local will need to be selected again. 
3. From the login page, click Request an Account  
4. Complete the required information (all items denoted with a red asterisk*)
   1. Click the toggle switch next to Show Password to see the password details.
   2. Click Show Password Rules to see the password requirements
   3. Click Register 
      1.  After clicking Register a pop-up will appear advising that a verification email will be sent to the registered email.
         Note: If it doesn’t come through in a few minutes, it may be in your Spam folder.
5. Once the email address has been verified, a confirmation pop-up will appear and an email will be sent to the registered email
6. Click the link in the confirmation email to go to a confirmation screen on the Employer Portal. 
   1. Confirming the email address sends the request to a Local Admin for approval.
7. Once the Local Admin has approved the request, an approval email will be sent stating that the account has been approved.

1. If the Local Admin rejects the request for any reason, an email will be sent with the reason. If there are any questions about the reason, reach out to the point-of-contact in the footer of the email.

8. Click the link in the email (or return to sepuede-portal.unitehere.org), to go directly to the Login screen. Use the registered email and password to log in.
   
   Resetting a Password

   1. To reset a forgotten password, click Forgot Password.
       
   2. The Reset Password dialog will ask for the email address on the account. Enter the registered email and click Send Code.
   3. Check for an email from “UNITE HERE Employer Portal” containing a Verification Code. 
      1. If an email has not arrived within a few minutes, click Resend Code to generate a new code and send a new email.
   4. Enter the code in the email into the Verification code then enter a new password.
   5. Click Reset Password to reset the password.
   6. Click Cancel to close the dialog without changing the password.   

Uploading files

1. Login: enter the email address and password then click Log In
2. Click the Upload Files link on the top menu bar.
3. To select a template for upload click View Templates 
   1. Any available templates will appear for each subject
   2. Download a template by clicking the download icon  
   3. Once the file has been downloaded, it can be populated with data
4. Select a file type to upload
5. Once a selection has been made, fill in any known information such as, but not limited to: Local, employer, period start, period end, new hire, terminations, etc.
6. Fill in all information with a red asterisk. *Note: When entering a date, use the calendar icons to select to ensure correct formatting. 
7. Once the appropriate information had been entered, click Select File and locate the file to be uploaded
8. The file should appear. If the wrong file has been selected delete the file by clicking the trashcan icon
9. Once the correct file has been selected, click Upload
10. After the file has been uploaded the review uploads page will be visible. The section containing the upload that was just completed will be open. The available information will depend on the type of file uploaded.
11. To filter the uploaded files one or more of the following can be done:
    1. Click the arrow next to Filter By and select one of the options.
    2. Enter an Upload ID
    3. Check the box next to Only Show Files In Review 
    4. To reset click the Reset Filters to Default button
    5. Membership cards will have additional filtering options.
12. Upload Date will show the date the file was uploaded
13. Upload ID is the ID associated to file after upload
14. File Month is the month the information covers and is influenced by the period end date.
15. Status indicated if the file is in one of three states:
    1. In Review: The file has been uploaded and is waiting for Local review.
    2. Accepted: The file has been accepted by the Local.
       1. You will receive an email notification when your file is accepted by the Local.
    3. Rejected: The file has been rejected by the Local.
       1. You will receive an email notification when your file is rejected by the Local, along with an explanation for why it was rejected. Reasons may include:
       2. Unopenable or corrupted file
       3. Missing key information (like SSNs or names)
       4. Other reasons
16. Info will give more detailed information about the uploaded file. The information will be different depending on the state of the file. The example to the right shows the information given for a file In Review. The information can be accessed by clicking the info icon 
17. Clicking the download icon will download the file to your computer
18. Click the edit icon to change the covered date range of the file or to remove the file. This is only possible while the file In Review.
    1. To change the date range, click the calendar icon and select the correct date. Once the dates are correct, click Save 
    2. To close the edit pop-up without making any changes, click Cancel 
    3. To delete the file, click Remove File. A pop-up will appear to confirm that the file should be deleted. To proceed with removing the file, click Remove File. To return to the file review list, click Cancel.