UH and Guest Travel - Egencia Non-Political Travel

Egencia made recent system changes which affect our UH Guest Travel booking process. If travel is required for a UH Guest – local staff, LOA, or other – please use this memo for taking next steps.

• Step 1
  • Submit form: Approve UH Guest Travel. 
    • Required for UH Guest travel.
    • Designated staff may submit form on IU Director’s behalf.
    • For UH Guest travelers NEW to Egencia, allow at least one business day for account activation (allow more time on evenings, weekends, and holidays).
• Step 2
  • Communicate campaign-specific details to traveler/arranger, including:
    • What are the UH billing codes for the trip?
    • Is everyone in travel group staying at the same hotel?
    • Are travelers sharing rides to and from airport?

*Please consider who should arrange travel for the guest(s) and indicate choice on the approval form.

• GUEST TRAVELER(S) will arrange for themselves, using instructions for ONLINE or PHONE.  
• LOCAL or IU STAFF will arrange travel for Guest(s), using instructions for ONLINE or PHONE.
• UH TRAVEL TEAM will arrange travel for Guest(s).

Once the online form is completed, a support request will be generated on behalf of the submitter. No additional support request is necessary.