This user guide will explain the basic functions of Zoom and highlights the functions that are helpful when facilitating a meeting. For a downloadable version of this guide, click here.
TABLE OF CONTENTS
- Logging In
- Joining a Meeting
- Accessing Basic Controls
- Share Screen
- Record a meeting
- Breakout Rooms
- Troubleshooting (camera and microphone)
- Whiteboard
- Closed Captions
- Translation
Logging In
Per the Zoom website: You can sign into your Zoom account on the web at any time, at zoom.us/signin. Once you're logged in, use the panel on the left side to navigate the Zoom web portal. You can update your profile, schedule a meeting, edit your settings, and more.
Joining a Meeting
Join by calling in or using a link. Follow this video- https://youtu.be/pAMDxH_H_Cs.
Accessing Basic Controls
At the bottom of every Zoom meeting are basic controls such as camera, chat, microphone, etc. Follow this video to make adjustments- https://youtu.be/Dcd6nNmtGo0.
Share Screen
It is often helpful to allow participants to view the host’s screen. Follow this video to see how- https://youtu.be/C4sptqFb0Bk.
Record a meeting
Meetings can be recorded to the cloud or to the host’s computer.
- Record to the cloud- https://youtu.be/9wjrQAAi0DU.
- Record to a local drive- https://youtu.be/wXgJWxGpl3o.
Breakout Rooms
These allow for smaller group discussion and are best utilized when set up in advance, but they can be created mid-meeting as well. Find out more here- https://youtu.be/GDKJM6JhyUY.
Troubleshooting (camera and microphone)
There are a variety of reasons a camera or microphone may not work during a meeting. Follow this video to see how to troubleshoot problems that arise- https://youtu.be/ugda61PyFIo.
Whiteboard
It can be helpful to draw an image to better explain an idea. The whiteboard allows for rea-time sharing of ideas from both the host and participants (if the host so chooses). Follow this video for more information- https://youtu.be/0bRzpVhd4VE.
Closed Captions
The closed caption feature allows participants to turn on this function if they so choose. It is a great tool to be more inclusive of those who are hard of hearing. Follow this video for steps to turn on this function- https://www.youtube.com/watch?v=M5oyK2bZPrE.
Translation
Zoom provides the opportunity to have a translator live translate the content. Please use this video to learn more- https://blog.zoom.us/host-multilingual-events-live-language-interpretation/#:~:text=Zoom%20makes%20it%20incredibly%20easy,receive%20a%20unique%20invitation%20link.